Central Invoicing

• A PDF invoice is not an e-invoice. Only XRechnung and ZUGFeRD are e-invoices.
• You can submit your XRechnung by e-mail or via the web capture module.
• In both cases, the invoice must have been created in an XRechnung format (XML file). A PDF invoice is not a XRechnung.
• You will receive an e-mail confirmation from the e-invoice portal for every successfully submitted invoice.
• If you do not receive a confirmation, the invoice has not been delivered.
• Always enter the routing ID of Ruhr University Bochum:
  
  
  • 05911-06001-11
    
    
• The invoice cannot be delivered without the routing ID.
• If an invoice that has already been sent needs to be corrected or canceled, please mark this as an invoice correction, not as a credit note, to avoid delays.
  

Please also ensure that the XRechnung fields are filled in correctly:

• Only one entry may be made per field.
• Please enter only the Ruhr University Bochum address as the invoice recipient.
• The organizational unit (e.g. the chair) can also be entered as the delivery address.
• The ordering party must be entered as the contact.
• The order number must be the BVG number provided. Please leave the vendor number field blank.

E-invoice information sheet (PDF)

• By e-mail directly to rechnung@ruhr-uni-bochum.de
  Please do not send e-mails to personal or functional e-mail addresses.
• One document per e-mail: Each e-mail may only contain one invoice as an attachment.
• Invoices only: Please do not send delivery bills, offers or other documents to this address.
• Minimum information on the invoice: Each invoice must contain the SNB number and the name of the customer.
• No invoice-related data in the text of the e-mail: We only archive the PDF documents and can therefore only consider information from these.
• Important: Invoices that do not meet these requirements cannot be processed by our system and are automatically rejected. This can lead to delays in payment processing.

PDF invoice information sheet (PDF)

• We prefer invoices in XRechnung/ZUGFeRD format or as PDF invoices. Paper invoices are an exception that should be avoided as a matter of urgency.
• The SNB number provided and the name of the customer must be listed on the first page of the invoice.
• The addition "Zentraler Rechnungseingang" (Central invoicing) must be listed in the address field.
• Invoice address of the Ruhr-Universität:
  Ruhr University Bochum
  Zentraler Rechnungseingang
  Postfach 10 20 20
  44720 Bochum
• Please do not send any other documents, letters, advertising or goods to this address.