A-Z
Department 5 – Construction and Facility Management
RUB Forum
Das Forum, Herz der der Ruhr-Universität
RUB, Marquard

Infrastructural Facility Management

Event Approval

As a member of Ruhr University Bochum, you have the opportunity to use barbecue areas and stands both indoors and outdoors and to organize internal university celebrations or events.

However, this requires approval from Infrastructural Facility Management.

If you require an event permit or would like to rent one of the above-mentioned areas, you can submit your request directly to Infrastructural Facility Management via an online booking tool.

You will then receive feedback as to whether your event can take place as planned. Safety aspects will also be taken into account.

Make an event request

Please Note

  • We must receive your request at least 21 days before the planned event, as the processing time can take up to 14 days.
  • For the planning and organization of any other event formats involving external parties, please contact the event agency of Ruhr University Bochum.
  • Room bookings for lecture halls and the opening of rooms must be requested from the relevant dean's office or the lecture hall allocation office. To close the outside doors, please contact your dean's office.
  • Events that are not RUB-related cannot be approved (e.g. by associations or groups that do not belong to Ruhr University Bochum).
  • In the event of an emergency during your event, please contact RUB Control Room on +49 234 32 3333.
Event Regulations

Regulations on the use of space

events in the outdoor area

Indoor events: Public areas and lecture halls

  • Events in publicly accessible areas, such as corridors, foyers, work cafés, etc. can be approved until 6:30 p.m. on weekdays.
  • Events in lecture halls can be approved until 22:00.
  • Indoor events on weekends cannot be approved. Ruhr University Bochum is closed on weekends. You can find more information on this in the Serviceportal. An exception can be made via the dean's offices. Please contact the dean's office responsible for you.

indoor events: Faculty-owned rooms

  • Events in the faculty's own rooms can be held until 22:00. This does not require separate approval. The regulations below for organizing an event must be observed.
  • See LImschG § 9 (Fn 22) Protection of the night's rest(https://recht.nrw.de/lmi/owa/pl_text_anzeigen?v_id=4620070525144252966)
  • For detailed questions about faculty-owned rooms, please contact the relevant dean's office.

Anniversary celebrations, academic celebrations, information events

Regulations for the organization of an event

additional electricity requirements

  • Additional power requirements can be provided on weekdays between 07:00 and 15:30. This does not apply to barbecue areas. Additional power requirements at barbecue areas are possible daily until 22:00.
  • You will receive further details on electricity requirements with the permit.

Stands with electric cooking utensils (e.g. waffle stands, mulled wine stands etc.)

  • Stands with private, electric cooking utensils can only be approved in the outdoor area.

Catering in the indoor area

  • Catering with cold food in the indoor area can be approved.
  • Catering with hot food in the indoor area can only be approved if it is provided by a professional caterer

Alcohol

  • Alcohol consumption is prohibited at Ruhr University Bochum, as it could disrupt security and order.
  • Exceptions: For example, champagne receptions after anniversary or academic celebrations. The consumption of alcohol must be requested in advance via the event form
  • Please refer to Ruhr University Bochum's hospitality guidelines
The Registration Process
  • As a member of Ruhr University Bochum, you log in to the tool with your LoginID and the corresponding password and enter your event request in the form.
  • After submitting the data, you will receive an automatic confirmation of receipt.
  • The Infrastructural Facility Management team will check whether the event can take place in the desired form on the desired date.
  • Once the check has been completed, you will receive an approval by e-mail.
Useful Information
  • If you would like to apply for approval for a series date, please submit this in a request. Please enter the other data for the series date under "Event description" or upload a file with the relevant information in the attachment.
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